Resources


Below are links to the accounting resources you’ll need as an active member of the Torch Run.  Please contact the Special Olympics Virginia staff member assigned to your region if you have any questions or need additional information about Torch Run activities in your area.  If you are unsure who to contact, view our Region Director page for details.


Deposit Summary

Complete this form and attach a copy or picture of your deposit slip, as well as copies or picture of any checks over $250 (corporate checks over $75 should be copied). This form can be submitted electronically (the first option), or print and complete the deposit Summary in pdf form, and send to the address at the bottom of that form. It will ensure that your agency get credit for the money you raised.

Online Deposit Summary

Deposit Summary (PDF)

Harley Davidson Raffle Deposit Summary (PDF)

Indian Motorcylce Raffle Deposit Summary (PDF)

 

Vendor Check Request

This is easiest way to pay a bill for a Torch Run expense.  Ask a vendor to give you an invoice, then send the invoice and this completed form to the address at the bottom of the form and the Torch Run will pay the bill for you.

Vendor Check Request (PDF)

 

Volunteer Reimbursement Form

This form is used to reimburse Torch Run volunteers for expenses related to an event (ex: you needed stamps to send invitations, you needed water for your run, etc).  Attach your receipts, complete the form and send to the address at the bottom of the form.

Volunteer Reimbursement Form (PDF)


Cash Advance Request

Use this form if you need start up cash for your event, such as a bank for concessions, ticket sales, etc.  Complete the form and send it to the address at the bottom of the form.

Cash Advance Request (PDF)

 

Cash Advance Report

This form is used post event.  Receipts for any cash used should be attached, as well as a check for any unused money.  Complete the form and send it to the address at the bottom of the form.

Cash Advance Report (PDF)

 

Checks on Hand Request

This form is used to request blank checks for your event.  Typically, these checks are used when unknown amounts must be paid on event day, such as cash prizes.  No more than 5 checks will be issued and a chief/sheriff/warden must sign the completed form, which should be mailed into the address at the bottom of the form.

Checks on Hand Request (PDF)

 

Checks on Hand Report

This form is used post event to record whom the checks were made payable to and the value of each.  The report must be completed and mailed to the address at the bottom of the form.

Checks on Hand Report (PDF)

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